Documentation Provision and Control Division | Образовательный портал ПГУ им. С. Торайгырова

Chief of Documentation Provision and Control Department

The main tasks of the Documentation Provision and Control Department

The main tasks of the department are:

realizing of the documentation provision in rector’s, pro-rector’s, department directors’, faculty deans’ and university structural subdivision heads’ activity;
office work organization in two languages: Kazakh and Russian;
efficient reduction of university heads instructions and receiving correspondence to order executors;
control realizing for Ministry executing terms of rector’s, pro-rectors’ and department directors’ orders and instructions;
office work carrying out;
control realizing for progress of documentation in university structural subdivisions;
order provision of the citizens’ written applying consideration;
university archive fund forming;
customers services on giving references from the university archive fund;
methodical and practical help organization to university structural subdivisions within its competence;
translation consultations in state language – Kazakh.

Functions of the Documentation Provision and Control Department

According to the main tasks the department realizes the following functions:

organization and office work realizing (reception, registration and subdivision of the receiving correspondence, provision of its progress);
preparing and timely sending of mail and fax outgoing correspondence;
efficient reduction of university heads instructions and receiving correspondence to order executors;
organization of control realizing for Ministry executing terms of rector’s, pro-rectors’ and department directors’ orders and instructions;
data analysis of documents circulation, executive discipline in university structural subdivisions, reporting to the university and department heads;
realizing of methodical heading, coordination and giving help to office workers in university structural subdivisions on office work carrying out;
correspondents list forming;
control realizing for instructions and recommendations requirements keeping on office work carrying out;
university archive fund forming;
customers services on giving references from the university archive fund;
directive and other documents copying on university heads’ resolutions;
affairs nomenclature development and its structural subdivisions;
translation consultations in state language – Kazakh.